Why and how to migrate Process Builder to Flow before the 2025 retirement

Salesforce^® has confirmed that Process Builder will be fully retired on December 31, 2025. After that point, users will no longer be able to create new processes or edit existing processes in any org – meaning every Salesforce admin and architect whose Salesforce solution is affected needs to start making moves to migrate Process Builder to Flow. 

But this isn’t just a technical deadline. It’s a rare opportunity to rethink your automation landscape, eliminate legacy complexity, and take full advantage of Salesforce Flow’s more powerful, scalable features.

Why Process Builder is being retired

Salesforce introduced Flow to replace both Workflow Rules and Process Builder with a single, unified automation tool. It’s more flexible, scalable, and suited to modern platform needs. Over time, Salesforce has enhanced Flow with subflows, error handling, orchestrations, and more – leaving Process Builder behind.

Now, the transition is reaching its final stage:

• As of December 31, 2025, you will no longer be able to create or clone processes in any Salesforce org.
• Salesforce is urging customers to migrate all automation to Flow in advance.
• Future platform updates will focus entirely on Flow – with no further support planned for Process Builder.

The writing’s on the wall: if you haven’t started migrating Process Builder to Flow yet, now’s the time.

What happens if you don’t migrate Process Builder to Flow in time

If you let the 2025 deadline pass without migrating, your organization risks much more than an outdated interface.

Here’s what you could face:

• Increased error risk – Updates to the Salesforce platform may break unsupported logic in Process Builder, with no fix.
• Poor performance – Process Builder is less efficient and can trigger multiple times on a single record update, creating unintended outcomes.
• More downtime and data issues – Lack of fault handling and limited logging make errors harder to track and fix.
• Talent gap – Admins and consultants are moving away from legacy tools, making long-term support harder to find.
• Lost opportunity – Flow provides far more flexibility, reusability, and integration options than Process Builder ever could.

Migrating now means avoiding disruption – and setting your org up for stronger automation in 2026 and beyond.

How to migrate Process Builder to Flow in Salesforce

Salesforce provides a Migrate to Flow tool that helps you convert existing processes into Flow-based automation. It’s a useful starting point – but not a complete solution.

What the migration tool can and can’t do

The tool can help you:

• Identify and convert basic record-triggered processes
• Migrate simple logic and actions
• Create draft flows for testing and refinement

But it can’t:

• Handle scheduled actions
• Detect and remove duplicate or overlapping logic
• Optimize for performance or scalability
• Account for complex branching, third-party integrations, or error handling
• Identify obsolete automation for business processes or system elements no longer needed

If you rely solely on the tool, you’ll likely still need to manually rebuild, test, and optimize your automation for Flow.

A DIY roadmap for migrating Process Builder to Flow

For smaller orgs or those with well-documented automations, a do-it-yourself approach may work – if performed with care and an adequate investment of time, attention and resources.

 Here’s a recommended process for going the DIY route:

1. Inventory and prioritize – List every active process and evaluate its value to your organization, complexity, and risk.
2. Identify obsolete automation – Where automation relates to business processes or system elements that are no longer used, should you simply remove it, not migrate?
3. Plan your Flow strategy – Don’t just migrate one-for-one. Take this chance to simplify and consolidate where possible using entry conditions, subflows, and object-based triggers.
4. Convert where possible – Using the Migrate to Flow tool, start with lower-risk processes to get a feel for how the migration behaves.
5. Rebuild where needed – Create clean Flows for logic the tool can’t convert – especially scheduled actions or cross-object updates.
6. Test in a sandbox – Use real scenarios to validate your Flows before deploying. Watch for recursive triggers and unexpected outcomes.
7. Monitor and iterate – Once in production, add monitoring or email alerts so you can catch issues early.

While this approach puts you in full control, it also demands a lot of time, technical knowledge, and upfront planning.

When to partner up for a better migration

If your org is large, heavily customized, or operating in a regulated industry, a DIY migration might introduce more risk than reward. Working with a certified Salesforce partner like VRP Consulting can accelerate your migration, reduce risk, and improve long-term automation quality.

We help you:

• Perform a complete automation audit
• Identify process overlaps, obsolete automation and technical debt
• Consolidate logic using best-practice Flow architecture
• Rebuild scheduled or complex processes
• Test, validate, and document everything
• Train your teams to confidently maintain Flow going forward

Our Process Builder to Flow Migration Services give you the benefit of our deep expertise in Salesforce technology, insight into a range of client industries and insight into the many different automation use cases. We bring the tools, expertise, and perspective to turn your migration into a strategic upgrade.

Download our shareable guide: key facts on Process Builder retirement and our services

Whether you’re gathering information, aligning teams, or preparing to take the next step, download our Process Builder retirement guide. It’s both a helpful reference for you and a practical resource to share with stakeholders. The guide brings together the key facts about the retirement, outlines the options for migrating to Flow, and explains how VRP Consulting can help.

Use it to stay informed, support internal conversations, and simplify decision-making as your organization moves forward. Whether you’re making the case for action or exploring the best path to implementation, it’s designed to give you clarity and confidence as you embark upon your migration. 

Migrating Process Builder to Flow: your next step

The 2025 cutoff is fast approaching. Migrating Process Builder to Flow isn’t just about keeping your Salesforce org compliant – it’s about improving performance, reducing automation failures, and building a future-ready platform.

If you’re not sure where to start, or if you want to avoid a rushed migration at the end of the year, now is the time to act.

Contact VRP Consulting today to get expert support tailored to your org’s needs. Whether you want help planning your strategy, hands-on migration work, or long-term optimization, our team is ready to help you make the move smoothly.

Get in Touch

About the Author

Rebecca Heald

Enterprise Architect

Rebecca Heald is a Solution Architect on the UKI Architecture team. Heavily Salesforce certified, she is well-versed in the nonprofit and legal sectors. As part of the internal team responsible for implementing Slack, she has seen the opportunities and challenges involved.